HCC CLUB RULES
1. The name of the Club shall be THE HADLEIGH
2. The colours of the Club shall be Navy Blue and
3. The objects of the Club are the promotion of
cricket and the provision of recreational and social facilities for its members
4. The Headquarters of the Club shall be the Cricket
Meadow, Friars Road, Hadleigh, Suffolk.
5. Membership of the Club shall be open to anyone
interested in cricket regardless of sex, age, disability, ethnicity,
nationality, sexual orientation, religion or other beliefs and shall be divided
6. a) A subscription fee applicable to playing
members shall be fixed at the Annual General Meeting of the Club and is payable
annually upon a date fixed by the Management Committee. The Club’s subscription
options shall be fair and equitable to everyone. The subscriptions shall
include concessions for students, both under and over 18 years of age and the
unemployed. A minimum discount of 10% shall be applied to a subscription when a
second person in a playing member’s immediate family, who is under 18 years of
age or still in full time education, becomes a playing member themselves, or a
member of the Junior section.
b) No subscription fees are
applicable to Vice Presidents and Honorary Members, but Vice Presidents will be
expected to make a donation annually. Such memberships shall be by way of
nomination by or to the Management Committee who will have full discretion
regarding acceptance of such members.
c) Associate membership shall be
granted automatically to any non-playing parent/carer/guardian of a child that
is a member of the Club’s Junior section, for no additional subscription.
7. Every applicant for membership shall communicate
his full name and address and occupation to the Club Secretary who should cause
these particulars to be exhibited prominently in the Clubhouse in a part
frequented by the members, for a period of at least two days before election
takes place. Until a candidate is elected as a member, he shall not be entitled
to any of the privileges of the Club.
8. Candidates for membership shall be elected by the
Management Committee at their sole discretion, by a simple majority.
9. Any member misconducting themselves will be
subject to the England & Wales Cricket Board’s Model Discipline Regulations
10. The affairs of the Club shall be managed by the
Management Committee consisting of the Club Chairman, Vice Chairman, President,
Club Secretary, Club Treasurer, Team Captains, Vice Captains, Match Secretary,
Child Welfare Officer, Chairmen of Subcommittees and a maximum of eleven other members of the Club elected annually
at the Annual General Meeting. The Management Committee shall meet at monthly
intervals and at such times as the Committee shall determine and at all
meetings of the Management Committee, ten shall form a quorum.
11. a) The Annual General Meeting shall elect members
of the Club to form Sub-Committees, these will be a Fund Raising Sub-Committee,
the Junior Cricket Club Sub-Committee, 150 Club Sub-Committee and the Bar
b) The Management Committee shall
have the power to co-opt members for specific purposes and to elect other
Sub-Committees as and when required.
12. The property and funds of the Club cannot be used
for the direct or indirect private benefit of members and all surplus income or
profits shall be reinvested in the Club.
13. The Annual General Meeting of the Club shall be
held before the end of December in each year and fifteen months shall not
elapse without a General Meeting.
14. At the Annual
General Meeting in each year, there shall be appointed an Auditor whose duty it
shall be to audit the accounts for the Club for the current year. A copy of the
accounts shall be circulated to each voting member and audited prior to the
Annual General Meeting.
15. An Extraordinary General Meeting may be convened
at any time and shall be convened within twenty-one days on the requisition of
ten voting members or one fifth of the playing Club membership, whichever is
the less. Such a requisition must state the purpose for which the meeting is
16. The business of a General Meeting should be
limited to that provided by these rules and those further matters set out in
the notice convening the meeting. The quorum at any General Meeting shall be
fifteen voting members.
17. At the Annual General Meeting or Extraordinary
General Meeting of the Club, each member attending except Associate members and
junior members under the age of 16 shall have one vote each.
18. The members may vote to wind up the Club if not
less than three quarters of those present, and voting, support that proposal at
a properly convened General meeting. The Committee will then be responsible for
the orderly winding up of the Club’s affairs. After settling all liabilities of
the Club, the Committee shall dispose of the net assets remaining to one or
more of the following:
a) A registered charitable organisation;
b) Another cricket club which is a registered CASC;
c) The England & Wales Cricket Board, for use by
them for the development of cricket within the community.
19. The purchase by the Club and the supply by the
Club of intoxicating liquor shall be exclusively controlled by the Management
a) No person shall at any time be entitled to
receive at the expense of the Club or of any members thereof any commission,
percentage or other payment on or with reference to purchases of intoxicating
liquor by the Club, nor shall any person directly or indirectly derive any
pecuniary advantage from the supply of intoxicating liquor by or on behalf of
the Club to members or guests apart also from any benefit which a person
derives indirectly by reason of the supply giving rise to or contributing to a
general gain from the carrying on of the Club.
b) Sales of such liquors may be made
at such times as the Management Committee shall decide provided that no such
sales shall be made in breach of any enactment or bye law for the time being in
c) Persons other than members and their guests
may at the discretion of the Management Committee be admitted to special
functions on not more than twelve occasions in any one year, and intoxicating
liquor may be sold to such persons at the discretion of the Management
Committee. Ten days notice of any such special function held shall be given to
the Chief Officer of Police and the Licensing Authority.
20. No person under the age of 18 years shall be
served with or be permitted to consume intoxicating liquor on the Club
21. a) Any
member shall be entitled to introduce not more than four guests to the Club
premises (unless the Management Committee shall bar any member from exercising
such privilege on such conditions and by reference to such time limit as they
shall think fit).
b) Members will be responsible for
the conduct of their guests. Any such guests may only exercise such rights for
the day on which they are introduced as above.
c) On every occasion the name and
address of the guest/guests shall be entered in the Visitors Book provided and
those same people will be admitted no more than six times per calendar year as
d) Guests aged 18 years and over may
purchase intoxicating liquor for consumption on the premises only.
e) Guests must leave the Club
premises before or at the same time as the introducing member.
f) Except as provided by rules 19 (c)
and 21 there should be no sale or supply of intoxicating liquor to non-members
of the Club.
22. a) Alterations to the rules shall only be made at
the Annual General Meeting or Extraordinary General Meeting. Proposed
alterations shall be submitted to the Club Secretary not less than 21 days
prior to the date of such meeting.
b) There shall be no alteration or
amendment to any rule concerning the sale of intoxicating liquor by or on
behalf of the Club if the purpose of such alteration or amendment is to
authorise sales not authorised by these rules, except following consultations
with the Licensing Authority and Suffolk Constabulary.
c) The Club Secretary shall as soon
as possible, and in any case, within 28 days of the making of any alteration to
these rules, give written notice of the alterations to the Chief Officer of
Police and to the Licensing Authority.
d) Any proposed alteration to these
rules shall be included in the Agenda for the Annual General Meeting and
notified to members at least seven days before the date of the Annual General
23. There shall be in attendance at each and every
special activity including those activities provided by rule 17 (c), parties,
discotheques, dinners, entertainments and other similar activities, at least
two Committee/Sub-Committee Members who shall supervise the sale of
intoxicating liquor to accord with the provisions of the law and these rules.
24. The Chief Constable of Police for Suffolk and
each and every one of his Constables shall be afforded access to the premises
for the purpose of ensuring compliance with the Club rules.
25. All Club members shall be provided with a
26. At intervals decided by the Management Committee,
the Club shall hold a draw where tickets shall be sold to the general public,
and the proceeds shall go to the Club.
27. The Management Committee shall have power to deal
with anything not provided for in these rules, and its decision in all matters
shall be final.
28. The Club shall implement the practices, policies
and guidelines contained within the ECB 'Safe Hands' Welfare of Young People in
29. The club shall implement the practices, policies
and guidelines contained within the ECB Cricket Equity Policy.
30. All Club members shall adhere to the club’s Code
of Conduct for Cricket Volunteers.
31. The Club shall adopt the club’s Code of Conduct
for Young People.